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Publisher Guidance

Step 2. How to re-publish

Follow the same steps you used to prepare your first batch of data. 

Prepare your new grants data

If you have a grants management system which allows you to export data in 360Giving data format, you might be able to run the same report or query from the earlier grant data and simply include more recent grants too. This only works if you don’t make any changes to your data after you’ve exported it, though. 

Otherwise, you will need to follow exactly the same steps you used to prepare your first data file. Keeping a note of what you do as you go along makes re-publishing much simpler.

Publish your new grants data

Once your new data file is ready and it has been passed by the Data Quality Checker there are two ways you can share it with us:

Option 1.

Add the new grants data to your existing file of published data and re-upload the file to your website or cloud storage service (eg Google Drive) where you are hosting it.

If you keep the file’s name and the exact location the same, the link to your data file will stay the same, so your updates will automatically get picked up by our data tools that same night. (If those details do change you will need to use the Data Submission Form to submit the new link.)

Remember to remove any old files when you’re making updates.

Option 2.

Upload a new file alongside your existing file, and either add the link to our data tools using our Data Submission Form – or if your grants data file is hosted on a cloud storage service, you’ll need to email us about the new file at support@threesixtygiving.org. 

Use the submission form to update your data

If you have previously used our Data Submission Form, when you submit another link you’ll be presented with two options:

  • Update an existing entry
  • Submit a new entry

If none of the grants data in the file has been published before, select the option to ‘Submit a new entry’ and follow the steps in Publish Step 5. Publish your data.

If your file includes grants that have already been published and appear in our data tools (such as GrantNav), you need to replace your existing file with an updated version by selecting the option to ‘Update an existing entry’. The updated version of the file should include all the grants that have already been published as well as your new grants data. Otherwise, your existing grants will disappear from our data tools, including GrantNav.

Update an existing entry

In the Data Submission Form, if you select ‘Update an existing entry’, you’ll see a table with the five most recent entries for the files published by your organisation. 

If you have more than five file entries and the file you want to update is not shown, contact our Helpdesk at support@threesixtygiving.org, and we can update it for you.

Select the file entry you want to update. You can edit the information which accompanies your file, if you want: Title, Description and Access URL. 

You will be asked to agree to the Terms and Conditions on behalf of your organisation.

When you are ready, click ‘Agree’. You’ll see a page confirming that the link to your data has been successfully updated. A confirmation email will be sent to the email address given in the form, and to the primary publisher contact for your organisation, if that’s someone else.

Further resources