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Publisher Guidance

Step 5: Publish your data

After you’ve made your 360Giving data file available online with an open license, there’s one last step: share a link to let us know where to find your data file.

The 360Giving Data Quality Dashboard lists all the organisations that currently publish grants data using the 360Giving Data Standard. 

It’s where people can see what files have been published and look up individual publishers. This list is the source for the data in our tools GrantNav and GrantVis, which make it possible for anyone to view, download and use the grants data published by grantmakers. 

Before your grants data can be included in these tools, you’ll need to add a link to the file containing your data.

How to get the link to your data file

Remember that the link to your data file is different from the link to the webpage where it can be downloaded. If your data file appears as a link on a public page of your website, you can copy it by right-clicking on the link and selecting ‘Copy link address’ from the menu that appears. Then you can paste the link into our submission form. 

If your data file is saved in the ‘back end’ folders of your website – your content management system or CMS –  you can often find the direct link to the file (the URL) under the ‘Details’ or ‘Properties’ of the file. 

The link or URL for your data file may look something like this: https://www.yourorganisation.com/360Givingdata/EXAMPLE_FILE_NAME.xlsx 

How to add your link to our data tools

How you add your link depends on where your 360Giving data file is hosted.

  1. If your 360Giving data file is hosted on your own website, you can use our Data Submission Form. It must be the same website that you gave us when you registered as a Publisher, your ‘authorised domain’. If you’re not sure, you can check with us at support@threesixtygiving.org.
  2. If your data file is hosted somewhere else, like Google Drive, Dropbox or SharePoint, or on an open data platform, you will need to email us at support@threesixtygiving.org to add the link for you. This is to help us make sure that the data belongs to you.

If your 360Giving data file is hosted at the same website domain that you provided when you registered your organisation with us, you can use our submission form to add the link to our tools.

Submit the link to your data file

  1. Go to the Data Submission Form.
  2. Paste the link to your data file into the box where it says ‘Provide a link to your file’  
  3. Click Submit.

If the file is hosted on the website domain that you registered with us, and contains valid 360Giving data, you’ll see a tick. You can click on the button that says ‘Submit your file’ and this will open the rest of the form.

If the data in the file is not valid, you’ll see a number of errors. You’ll need to go back and use the Data Quality Checker to find out what is causing the errors.

And if the data in the file is not hosted on the domain you registered with us, you’ll see an error and you’ll need to contact us so we can authorise a different domain or add your file link to our tools for you.

Fill out the submission form 

If this is the first time your organisation has added your data to 360Giving data tools, you’ll be taken straight to the form for submitting a new data file link.

If your organisation has published 360Giving data before, you will be given a choice:

Option 1.

Add a new link to a file of data.

Option 2.

Update a link that you added before.

Depending on which option you pick the form will ask you to provide or review the following information about the360Giving data file you’re submitting:

  • Title: The title of your data file. This is a required field, with a limit of 80 characters. This will be displayed on the Data Quality Dashboard.
  • Description: This field is optional, and has a limit of 255 characters.
  • Access URL: This is the webpage where the link to your data file can be found, or your main website address if there is no specific webpage.
  • License: This is the open license that you have chosen for your data, for example, Creative Commons Attribution 4.0 International (CC BY 4.0).

Check the terms and conditions

Once you’ve filled out all the information about your file, you will see a preview of your entry in our tools.

You will be asked to agree to the following on behalf of your organisation:

  • You are authorised to submit this file on behalf of your organisation.
  • There is no personal data in the file, or consent to share personal data has been obtained, in line with our data protection guidance.
  • The data is published under an open license, so that anyone can download and use the data, in line with our open data guidance. 
  • Your data is ready, and you give permission for the grants data in the file to appear publicly in 360Giving tools, including GrantNav and GrantVis.

When you are ready, click ‘Agree’. You’ll see a page confirming that the link to your data has been successfully added. A confirmation email will be sent to the email address given in the form, and to the primary publisher contact for your organisation, if that’s someone else.

Congratulations – you have added your grants data to the Data Quality Dashboard! Tomorrow it will appear in GrantNav and GrantVis for everyone to explore.

Further resources

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